Accounts Payable (AP) Automation Solutions
AI That Understands Your AP Processes
Unique AP departments. Inconsistent invoice formats. Complex approval and payment processes. Ottimate learns it all and fits into your team — working overtime so you don’t have to.
Meet Ottimate’s AP Solutions
Ottimate handles every piece of your accounts payable processes, so you can focus on the work that matters.
Workaround-Free Approvals
Don’t settle to work any other way but yours. Ottimate instantly routes invoices through a custom approval workflow based on your line-item rules, no matter how complex.
Accounts Payable That Pays You Back
Paying bills won’t grow your bottom line – unless you Ottimate your payments. Boost cash flow with payment discounts, avoid paying unapproved invoices, and earn cashback with vCards.
### End-to-End AI for a Better Day-to-Day
Other software digitizes the same painful, manual process. Ottimate is the End-to-End AP automation AI that works with you and for you across the entire invoice-to-payment lifecycle.
Less Expense Tracking for All
Reimagine expense management and reduce everyone’s workload with Ottimate’s AI-powered software that will also increase visibility and control over employee spend.
Don’t Just Automate AP. Ottimate It.
Ottimate does more than digitize your manual paper AP processes. By incorporating AI and machine learning, Ottimate enhances the speed and accuracy of your AP operations throughout the invoice lifecycle.
AP Solution Features for Every AP Need
From invoice and payment automation to advanced approval workflows and seamless integrations, Ottimate is your one-stop shop for end-to-end AP automation with features that include:
Instant Capture
Ottimate’s Instant Capture digitizes and codes invoices upon upload for immediate processing. With this feature, you can capture granular, line-item invoice details for deeper analysis and coding. Instant capture also provides digital filing cabinets to store invoices, documents, and data digitally for easy access and reference.
Expense Management
Reduce operating costs, gain more visibility, and increase control over the entire employee expense process with expense management software, powered by Ottimate.
Purchase Order Match
Increase the effectiveness of your AP operations by implementing Purchase Order (PO) Match for improved matching, expedited reconciliation, and enhanced spending control. With Ottimate’s PO Matching, you can manage the entire purchase order process in one platform, from creating a purchase requisition to matching POs. Experience improved confidence in your tracking thanks to Ottimate’s 3-way matching that uses AI and machine learning to automatically link invoices to the corresponding PO and receipt.
Reporting
Get instant access to data reports designed to boost visibility into your operations and spend that will help you make the right business decision, every time. Ottimate’s reporting tools enable real-time insights, optimize AP processes, and make keeping an eye on cashflow easier than ever.
Mobile AP Solution App
Whether in the office or on the go, Ottimate’s Mobile App lets you tackle your AP tasks from wherever you are. From your mobile device you can capture documents, review and approve invoices, receive real-time notifications from teammates and vendors, and manage everything in your accounts payable lifecycle without relying on your email or chat channels.
Advanced Approvals and Workflow Routing
Create automated workflows to route invoices and payments through custom approval policies. Ottimate’s advanced capabilities enable you to individually tailor approvals for invoices and payments, leverage workflows to identify any bottlenecks or areas where approvals are being held up, and curate stronger relationships with vendors by approving invoices on time and getting payments out by due dates.
Security
Experience peace of mind with advanced accounts payable security. Ottimate safeguards your data with internal controls that ensure security, privacy, and transparency for your end-to-end AP processes.
VendorPay
Ottimate is your AP-powered payment partner. Approve and schedule payments via check, ACH, or virtual card — in a single click. While you’re at it, Ottimate will dig for discrepancies, monitor for missing invoices, and share real-time spend visibility, so you can make fast and informed decisions.
Ottimate’s AP Automation Guide
Best Practices & Tips for Leveraging AP Solutions
In this accounts payable automation guide, discover the fundamentals of how AP works and the advantages it brings to businesses, with Ottimate as the AI tool that works tirelessly alongside your team.
Smarter AP, Lowers BP for Everyone On Your Team
Ottimate is AP automation AI that provides a smarter way for AP managers, approvers, controllers, and CFOs to work through the entire invoice lifecycle.
Let Ottimate Get You Home in Time for Dinner
AP Automation that jumps in the deep end and works overtime so AP managers don’t have to.
Ottimate is not only the extra hand (or eight) you need help to across the entire AP process – its essentially another mind that continuously learns, adapts, and smartly handles your busy work.
An AI-Powered Office That Gets Results
Lead the way as a revenue-generating CFO with Ottimate in the passenger seat.
Gain a new and essential member of any high-performing finance team in Ottimate. Make strategic decisions based on fast, error-free invoice and payment data – and create a new revenue stream for your business via cashback along the way.
Help Approvers Make Smarter Decisions
AP Automation AI, designed with busy approvers in mind.
Experience a smoother workday with automatic approval workflows based on your rules.
Maintain Control With AP Automation That Handles Complexity
Ottimate helps controllers manage their company’s financial reporting, internal controls, and compliance.
Reporting on your company’s financial health is only possible with reliable data, timely payments, and compliance with financial policies.
AP Solutions by Role
AP Role Play Guide
Each role in your AP department has a crucial role to play, dealing with their own distinct responsibilities and challenges. In this guide you will explore some of the most common professional roles in AP — and how automation can benefit each of them.
Frequently Asked Questions
Is Ottimate the right AP solution for my business?
Ottimate was founded and built to solve AP pain in a manner that is customizable to your unique needs. With mature deep learning capabilities, Ottimate gets to know your business and AP process down to the line-item, supporting a custom approval and payment workflow.
How does Ottimate’s AP Automation work?
Our software doesn’t just automate AP. We Ottimate it by using technologies like OCR and AI to capture, process, and pay invoices automatically. Ottimate not only eliminates over 90% of the manual accounting process, but also provides insights into invoices and spend, helping finance professionals uncover opportunities for growth.
What sets Ottimate apart from other AP Automation software?
Ottimate’s AP Automation solution utilizes AI and machine learning to achieve precise invoice digitization. Implementing our software is a breeze, as it is user-friendly and integrates smoothly with your existing accounting systems.