Accounts Payable Automation Software
End-to-End AI for the AP Lifecycle
The Ottimate AI works across the entire AP process – from invoice coding, routing, & approval, all the way through payment.
Ottimate customers spend 80% less time on invoices.
Ottimate handles everything from invoice upload to payments, so you can focus on the work that matters.
Invoice Automation
Map invoices to your GL automatically with industry-leading AI machine learning.
Payment Automation
Schedule payments via check, ACH, or Virtual card and earn cash back.
The Ottimate Card
Replace paper checks with virtual cards for faster, safer payments.
Document Integration
Every invoice is searchable, secure, and linkable to your accountable software.
Capture Everything Down to the Line Item
Ottimate automatically captures header data and line-by-line details like product names, costs, and quantities.
AI Learns Your AP Process & Automatically Codes to Your GL
Map invoice items to your chart of accounts once. The next time you order those items, Ottimate will code them correctly to your GL.
Works Seamlessly With Your Accounting Platform of Choice
Route Every Invoice to the Right Approvers & Assign for Payment
Your imagination is the only limitation to the complexity of your routing, approval, and payment process with Ottimate.
Make Every Approver Happy
Some clients want to approve every invoice. Some want to see none. Ottimate accommodates any approval process with approval routing based on things like:
- Vendor
- GL Account
- Min / Max Total
- Method Received
- Time Received
“Before Ottimate, we probably looked at each invoice five or six times. Now we use Ottimate. Instead of walking invoices between different people’s piles, we just load everything in and the system’s rules send every invoice to the right approvers.”
Danielle Sauce
AP Manager, B&G Food Enterprises
Payment Automation
Process and Pay Invoices In One Seamless AP Workflow
Schedule and approve payments right in your AP platform with Ottimate VendorPay.
- Schedule invoice payments using checks, ACH, or virtual cards
- Approvers can sign off on payments remotely
- No more mailing checks or late payments
- Auto-Pay recurring expenses like utilities and rental fees
- Earn competitive cash back on vendor payments
Learn more about payment automation with Ottimate.
Earn Cash Back on Your Spend
- Earn competitive cash back when you use the Ottimate Card to pay eligible vendors
- Turn your AP department into a profit center with monthly rebates on virtual card and Enhanced ACH spend
End-to-End AI for AP, by Ottimate
Watch our two-minute explainer video to discover how the Ottimate AP automation AI streamlines the invoice-to-payment lifecycle!
Frequently Asked Questions
What is AP Automation? Accounts Payable (AP) Automation refers to the utilization of advanced technology to streamline and automate the various processes involved in accounts payable. In traditional AP workflows, a significant amount of time is spent on manual tasks such as data entry, invoice sorting, and approval routing. These activities are not only time-consuming but are also prone to human error. AP Automation transforms this by using algorithms, machine learning, and other technological tools to remove manual elements, thereby speeding up the entire workflow.
How does AP Automation work? AP Automation works by using technologies like OCR and AI to capture, process, and pay invoices automatically. This can significantly reduce errors, save time, and improve visibility into your finances.
What are the benefits of AP Automation?
- Reduced Processing Costs: Automated systems can process invoices and payments at a fraction of the cost of manual processing.
- Faster Invoice Approval Times: With automation, invoices can be approved in a matter of minutes.
- Boost Cash Flow: Experience AP that pays you back! Boost cash flow by ensuring you capitalize on vendor-sponsored payment discounts.
- Improved Accuracy: Automated data capture and validation features dramatically reduce the likelihood of errors.
- Enhanced Security: Robust security protocols can be implemented more easily with automated systems.
- Real-Time Visibility: With AP Automation, you get real-time insights into your entire AP process.
How does Ottimate’s AP Automation differ from others? Ottimate offers an advanced AP Automation solution that uses AI and machine learning for highly accurate invoice digitization.
Can AP Automation integrate with my current accounting software? Absolutely, integration capabilities are one of the cornerstones of Ottimate’s AP Automation solutions.
How secure is AP Automation? Ottimate’s AP Automation solution uses industry-standard encryption and security measures to protect your financial data.
How does AP Automation help with cash flow management? Effective cash flow management is vital for any business, and this is where AP Automation really shines.
Can I access Ottimate’s AP Automation from anywhere? Yes, Ottimate’s AP Automation solution is cloud-based, so you can access it anytime, anywhere, from any device with an internet connection.
What kind of support does Ottimate offer for its AP Automation solution? Ottimate offers comprehensive support for its users, available via email, phone, and live chat to assist with any issues or questions you may have.