## Automate Payments in One Platform

# Strengthen Cash Flow Using AI for Payments

VendorPay’s AI ensures spend is fully approved, and payments are timed to keep your cash flow balanced and predictable, cutting payment processing time from up to 10 minutes per payment down to around 1 minute.

## Maximize your payments through smart AP

### Payments with profitability in mind

Automates vendor payments with AI. Invoices are verified and routed through custom approval workflows, giving you real-time visibility into timing and method. Ottimate data shows customers save an average of $53,400 per year in labor costs and uncover $18K in early payment discount opportunities.

## 99% Faster AP at Admirals Cove

### From 24 hours to under 5 minutes

The Club at Admirals Cove slashed invoice processing from 24 hours to less than five minutes with AI-powered automation, a 99.7% reduction. By streamlining approvals, enabling flexible VendorPay options, and creating audit-ready workflows, they lowered costs, strengthened vendor relationships, and achieved complete visibility into AP.

## Virtual cards make supplier payments simple

### Faster, safer payments

Many AP teams still rely on checks, ACH, or wires that slow cash flow, increase fraud risk, and strain vendor relationships. Virtual cards deliver instant, secure, trackable payments that strengthen trust, simplify reconciliation, and give finance teams greater control.

## Digitize and code your invoices

### Smart Invoice Capture

Ottimate ingests invoices from any format, interpreting headers and line items instantly. It then applies precise GL coding, minimizing errors, reducing workload, and ensuring fast and accurate accounting.

## Choose your payment method

### Payment Methods

Ottimate offers flexible payment options for vendors, whether they are recurring or one-time. Use Card on File for recurring charges, vCard for secure virtual payments with cash back, ACH (or fast ACH) for direct or urgent transfers, or check for vendors who prefer traditional mailed payments.

## Custom payment policies for smarter oversight

### Approval Workflows

Get better visibility and control of your cash flow with custom payment approvals. Set rules that require one or multiple sign-offs based on the vendor or payment amount, so every transaction gets the right level of review.

## Stay on top of every payment

### Payments Dashboard

Get a clear monthly view of all your scheduled payments. Quickly identify which vendor payments are due and when money is scheduled to be debited from your account, giving you total control over your cash flow.

## Frequently Asked Questions

## How does Ottimate prevent fraud?

Ottimate prevents fraud by keeping your data and payments secure. We do this through fraud mitigation efforts like our integration with LSEG and real-time VCC decisioning engines, while also incorporating industry best practices such as encrypted passwords, encrypting the database, and using back-grade secure communication.

## What is the VendorPay Network?

Ottimates VendorPay Network is a collective of 180,000+ trusted vendors who are currently receiving payments through Ottimate’s portal. These Vendors can automate payment collection and eliminate manual processes.

## What payment methods does VendorPay support?

We support vCards, ACH, Checks, and a Card on File option.

## What is a virtual card?

A virtual card is a digital, single-use version of your physical credit cards. vCards generate a unique credit card number for each transaction, so you don’t have to worry about vendors storing your payment information or your data becoming compromised.

## When do payments get sent to vendors?

You control the timing. Ottimate gives you a clear view of all scheduled payments so you can decide when funds are debited from your account, helping you manage cash flow on your terms.

## Can I set different approval rules for different payment amounts or vendors?

Yes. You can configure custom approval policies based on vendor, payment amount, or both, so every transaction receives the appropriate level of review before funds are released.

## What happens to a virtual card number after it’s used?

Each virtual card is single-use and expires after the transaction, so there’s no risk of the number being stored or reused by a vendor.

## Start making vendor payments today

See how Ottimate helps businesses streamline vendor payments, reduce fraud risk, and make AP a profit center.