AI-powered AP built for hospitality

Optimize Cash Flow Through Intelligent AP Automation

Ottimate saves hospitality groups $69K per year in labor — the equivalent of one full employee — while cutting invoice lifecycles from 3 days to under 1 day.

Increase profitability with smart AP

Optimize your financial workflow

Ottimate automates your invoice-to-payment process with AI trained for hospitality. Gain accurate coding, faster approvals, and real-time cash flow insight—so every property operates efficiently and profitably.

A Five-Star Experience

Turn back-office chaos into a well-run operation with Ottimate. Our AI-powered AP automation frees your team to focus on exceptional guest experiences while protecting margins and ensuring accuracy.

Powerful tools to run AP smarter

Smarter payments, Full control

Ottimate’s AI-powered platform goes beyond basic automation to simplify vendor payments, provide real-time financial visibility, and give you full control over spend, helping you reduce costs, prevent errors, and protect profitability.

Frequently Asked Questions

How does approvals work for a multi-location/department hospitality group?

Ottimate is built to handle multi-department businesses. Each department can upload their own invoices and based on the approval workflow it can be routed to department heads, or accounting and then accurately allocated to the correct cost center.

Can Ottimate help facilitate Purchase Order validation?

Yes, we will automatically match an invoice to a corresponding PO (2-way) or to both the PO and receipt (3-way). If there is a variance, the invoice is flagged and routed for review.

How does the software handle invoices for the diverse categories of a hospitality business?

Ottimate’s AI technology is constantly learning your business. After reading and analyzing your invoices, we will capture and code the line item details and allocate the expense to the correct department to help keep your financials organized.

Can Ottimate handle invoices from multiple vendors across different property locations?

Yes. Ottimate centralizes invoice processing across all your properties, giving corporate teams full visibility into spend by location, vendor, or category, without chasing down individual property managers.

What invoice formats does Ottimate accept?

Ottimate can process invoices in any format, including PDFs, scanned paper invoices, and electronic files. Our AI automatically captures and codes line-item details, regardless of how the invoice arrives.

Does Ottimate integrate with hospitality-specific accounting and POS systems?

Yes. Ottimate integrates with a wide range of hospitality and accounting platforms to keep your financial data in sync and eliminate manual data entry across systems.

Automate your AP today!

See how our AI copilot can help transform your accounts payable process with smart invoice & payments processing.